Key Responsibilities

• Assist as room host managing session
• Take attendance on session
• Close room if/when room is full (and not allow others to enter)
• Collect session evaluations

Check In Instructions

• Check into volunteer room 15 minutes (minimum) prior to your shift (if you are late or cannot come someone else will take your place)
• Check out a room assistant volunteer badge and lanyard
• Check out room folder packet with session evaluations

Room Management Instructions

• Greet Attendees - Greet attendees at the door and assist speaker if needed, they may want to pass around outlines to everyone.
• Evaluations - Pass out session evaluation cards to hand out as they come in or after seated.  Make certain to collect these at the end and bundle them together with a rubber band and/or in folder.
• Head Count - Take a head-count and give count to Ruth (there is a form in the folder for this)
• Speaker IT Needs - If speaker has IT problems, come down to the desk to report it and we will send help.
• Room Quantity - Once the room is full (when all seats taken, no standing), close the door and tape yellow sign stating the room is full/closed. This sign will already be in the room, taped inside of each door leave it there for the next class. Please remain at the door, as some people will not notice the sign. This is a Fire Marshall law. Let me know if you are uncomfortable turning people away as some speakers are more popular than others.
• Evaluations - Fill out breakout sessions form located in your folder and leave in the folder. You may find it partially filled out for you. In that case just put your name on it and count heads.  I will try to have enough people to cover all doors of each session. (If there isn’t a volunteer for each door of the room you are assisting in, there will be signs to put on the free doors that say, please use another door). Close those doors and tape the sign to the outside of it.
• Closing Warning - Ten minutes prior to the end of the session hold up the sign to the speaker letting him know to wrap it up.
• Closing - At the end of the session return the workshop sheet to the folder. Thanks again for serving with us! 
• NOTE: For the INTENSIVE Classes not necessary to stay the entire time for 10 minutes fill out the paperwork

Questions or Concerns

Text or call 502-821-9119 Ruth Lewellen

Box lunch provided if working over 4 hours & during mealtime. To receive lunch box the volunteer must register for the conference.

Saturday- no lunch provided- just snacks for all attendees.